Professional Services Automation Software for Small Firms

Professional services automation software (PSA software) brings the work of a services business into one connected platform: project management, project finance, documents, approvals, time tracking, invoicing, and payments. TimeCatchApp is professional services automation software built for consultants and small firms with 1 to 100 people, replacing disconnected tools with one workflow that helps teams save time, protect billable hours, and get paid faster.

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The TimeCatchApp platform

Do the work

Time tracking Workflow Documents Team

Prove it and get paid

Approval Manager Client approval Audit trail Invoicing

One record from the first hour logged to the paid invoice

What PSA software is, and how much of it a small firm needs.

PSA software exists because services firms sell hours and expertise, not inventory. The work, the time spent on it, and the invoice for it all have to line up, and when they live in different tools, they drift apart. PSA puts them in one system.

The large PSA suites, Scoro, Accelo, BigTime, and Kantata, go wide: sales pipeline, resource forecasting across dozens of people, and business intelligence. That breadth pays off for a firm with dedicated operations staff to configure and run it.

Most consultants and small firms have a different problem. Their work, hours, documents, approvals, and invoices sit in four places, and the gaps between them cost real time. That connected core is what TimeCatchApp is built around. We call the cost of those gaps the Continuity Tax.

What PSA software typically bundles

Project and task management
Time tracking
Billing and invoicing
Documents and client sign-off
Resource and capacity forecasting
CRM and sales pipeline
Reporting and business intelligence

The top four are the connected core. The bottom three are what larger suites add.

Stop losing billable hours to disconnected software. Keep every project, task, document, approval, invoice, and payment connected from start to finish.

Use one piece or all eight. Each works on its own; together they share one record, so every step you add removes a handoff.

Do the work

Team Management Bringing on a team or subcontractors? Onboard everyone the same way. Learn more → Document Management Files scattered across drives? Attach them to the work, or link them where they are. Learn more → Workflow Management Work stalling? Tasks, dependencies, and a timeline that updates itself. Learn more → Time Tracking Just need billable hours? One-click timers inside the task. Learn more →

Prove it and get paid

Approval Manager Reviews lost in email? Internal sign-off, attached to the file. Learn more → Client Approval Need a clear yes from the client? A recorded approval, on a free client account. Learn more → Invoicing Billing from memory? Upload an invoice you already have, or build one from tracked time and completed tasks. Learn more → Audit Trail Need proof later? A record of who did what, and when. Learn more →

Select any step for the details.

Start with one piece. Add the rest when you're ready.

You don't need all eight. These combinations each solve a real problem on their own.

Bill what you track

Time Tracking+Invoicing

Time logged on a task feeds the invoice, so every tracked hour is ready to bill and nothing gets rebuilt from memory on Sunday.

One team, one set of files

Team Management+Document Management

Employees and subcontractors are onboarded the same way, and everyone works from the same documents, attached to the project or task they're on.

From draft to signed off

Documents+Approval Manager+Client Approval

A deliverable moves from internal review to a recorded client approval, tied to the exact version, without leaving the document.

What TimeCatchApp covers in PSA software.

The capabilities PSA suites are usually judged on, and how TimeCatchApp covers each.

PSA capability	What it covers	TimeCatchApp
Project and task management	Tasks, dependencies, timelines, project budgets	Included
Time tracking	Billable and non-billable time against tasks	Included
Invoicing and payments	Invoices from tracked work, Stripe payments, multiple currencies	Included
Documents and approval	Files tied to tasks, internal chains, client sign-off	Included
Client access	A client dashboard to review, approve, and pay	Free accounts
Audit trail	A record of who did what and when	Free, every account

Looking for something a larger suite offers, like CRM or resource forecasting? Our side-by-side comparisons show where each platform differs.

Where to go from here.

See it for your kind of practice

How the platform fits a consultant's engagement, from signed proposal to paid invoice.

Software for consultants Continuity Tax calculator

Compare it with the alternatives

Honest, feature-level comparisons with the platforms most often evaluated alongside TimeCatchApp.

Scoro Accelo Productive BigTime Kantata Google Docs & Dropbox

Common questions about PSA software.

PSA software runs the delivery side of a services business in one system: projects and tasks, time tracking, documents, approvals, and billing, and in larger suites also resource planning, CRM, and reporting. The goal is to stop the work, the hours, and the invoice from living in separate tools.

Small firms need what sits at the core of PSA software: connected time, projects, documents, approval, and invoicing. They don't always need the full suite. Larger PSA platforms add CRM, resource forecasting, and business intelligence, which pay off with more people and dedicated administrators.

Time tracking, workflow and task management with dependencies, document management, team management, Approval Manager for internal review chains, client approval with free client accounts, invoicing with Stripe payments, and an audit trail that is free on every account.

No. Start with the piece that solves your most pressing problem, such as time tracking, and add others when you're ready. Invoicing works on its own too, since you can upload an invoice you've already made. Pieces that build on each other, like invoicing from tracked time, work best together, and Approval Manager is included on the Pro plan. See the plans.

No, not at this time. TimeCatchApp focuses on the delivery side of the engagement: time, documents, approval, and billing. It does not include a sales CRM, resource and capacity forecasting, or AI-driven business intelligence.

Those are full PSA suites built for firms with the headcount to configure and run them. TimeCatchApp is a lighter, connected system for consultants and small firms of 1 to 100 people, with free client accounts, a free audit trail, and approval built into the task. See the full comparisons.

No. Client accounts are free on every plan, with no seats and no per-reviewer charge. Clients get their own dashboard and can review, approve, and pay invoices through Stripe.

Yes. Link a Google Doc, a Dropbox file, or any other URL, and TimeCatchApp treats it like an uploaded document: attached to the project, covered by approval, and logged in the audit trail.

Yes. Every account starts with a 14-day free trial, no credit card required, so you can run a real engagement before deciding on a plan. See pricing.

The core of PSA software, without the suite to administer.

Time, documents, approval, and invoicing on one record. Start with a 14-day free trial.

Try It Free 14 days, no credit card required Compare the Alternatives