Software for Consultants That Connects the Work to the Invoice

Software for consultants connects together different activities, reducing time spent on administration and organizing, eliminating errors, and allowing consultants to concentrate more on their customer facing activities. TimeCatchApp is consulting project management software that keeps your time, documents, client approvals, and invoices in one connected system, so the work you did is the work you bill, with the proof attached.

Try It Free 14 days, no credit card required See What's Included

One-click time tracking inside the task it belongs to
Invoices triggered by the work, not rebuilt from memory
Free client accounts on every plan, with a client dashboard
14-day free trial, built for 1 to 100 people

Kalamazoo Marketing Plan Example engagement

Time

6.5 hrs logged on Phase 1

Billable

Documents

Strategy Proposal v3

Attached

Client approval

Approved by client · v3

Approved

Invoice

Ready from approved work

Ready to send

Most consulting software tracks one step. The money leaks between them.

Hours live in one tool. Drafts live in a shared drive. Approval lives in an email thread. The invoice gets assembled on Sunday from whatever you can remember and find. Each tool works, by itself. The handoffs between them are where time disappears, and it never shows up as a line item.

We call that gap the Continuity Tax. It's the reason consulting project management software shouldn't stop at tasks: estimate what it costs your firm.

30%+

of their time lost to continuity breaks, as reported by some consultants: reconciling versions, chasing sign-off, rebuilding decisions nobody wrote down.

20%

of a knowledge worker's time goes to searching for internal information, according to McKinsey research.

Consulting project management software that carries the work all the way to payment.

Six capabilities, one system. Each links to the details.

Time tracking in the task

One-click timers on the task itself, so hours land on the right project and the right client without a separate timesheet to reconcile.

Time tracking →

Projects, tasks & dependencies

Tasks with dependencies, a timeline that updates as work completes, live project budgets on the dashboard, and templates that carry an engagement from proposal to billable execution.

Workflow management →

Documents where the work lives

Proposals, notes, and deliverables attach to the task they support. Keep files in Google Docs or Dropbox and just link them. Nothing has to move.

Document management →

Client approval, not an email

A definitive, recorded "approved" tied to the exact version delivered. Client accounts are free on every plan, with their own limited dashboard.

Client approval software →

Invoicing triggered by the work

Task completions and logged time drive the invoice, automatically or on a schedule. Clients pay through Stripe from their dashboard, in multiple currencies including stablecoins.

Invoicing →

An audit trail behind every invoice

Who did what, and when, recorded automatically and free on every account, so a billing question gets answered with a record instead of a recollection.

Audit trail →

From signed proposal to paid invoice, in one place.

This is what a typical consulting engagement looks like when nothing has to be copied between tools.

1
Start from a template
Set up the project from a template that carries the tasks, dependencies, and approval steps your engagements always need, from proposal through billable execution.
2
Track time as you work
Start a timer on the task you're actually working on. Hours attach to the project and client automatically, and the project budget updates on your dashboard as you go.
3
Attach the deliverables
Store the draft, or link the Google Doc, in the task it belongs to. Everyone with access sees the same file and the same discussion.
4
Get a definitive sign-off
Route the document through internal review, then to the client as the final approver. The approval is tied to the version they saw, and logged.
5
Invoice from the approved work
Completed tasks and logged time produce the invoice, on demand or on an automated, hands-off schedule. The client pays through Stripe from their own dashboard.
6
Defend it if anyone asks
If a line item is questioned later, the audit trail shows the time, the document, and the approval behind it.

Built for the practice you actually run.

TimeCatchApp is designed for consultants and service providers in organizations of 1 to 100 people. Here's who gets the most from it, and who needs something bigger.

A strong fit

You run the whole engagement yourself or with a small team

You're a solo consultant who bills for time and deliverables
You lead a small firm or "virtual agency" mixing employees and subcontractors
You need clients to approve work and pay without buying seats
You want one system instead of a timer, a drive, an inbox, and an invoicing app

Look at a larger suite

You need enterprise-scale operations tooling

A built-in sales CRM and pipeline management
Resource forecasting across dozens of consultants
AI-driven margin forecasting and deep business intelligence
Dedicated administrators to configure and run the platform

If that second column describes you, see how we stack up against the platforms built for it in our side-by-side comparisons. If you outgrow TimeCatchApp, you'll know exactly why.

Work out what disconnected tools cost you.

Continuity Tax Calculator

Estimate how much time and revenue your practice loses to searching, re-explaining, and reconciling between tools.

Run the numbers →

Consultant Calculators

Overtime, salary to hourly, currency conversion, time zones, and utilization: the quick math consultants reach for every week.

See all calculators →

The Book

Quick Start Consultant Metrics Handbook: the metrics that predict whether an engagement will be profitable.

Read about the book →

Common questions about software for consultants.

The best software for consultants is the system that connects time tracking, documents, client approval, and invoicing, so you aren't reconciling four separate tools at the end of every week. TimeCatchApp is built for exactly that, for consultants and small firms from 1 to 100 people.

Not necessarily. Professional services automation suites like Scoro, Accelo, BigTime, and Kantata bundle CRM, resource forecasting, and business intelligence, which pays off for larger firms with dedicated administrators. Many solo consultants and small firms need the connected core: time, documents, approval, and invoicing.

Yes. It includes project and task tracking with dependencies, real-time timeline updates as tasks complete, project budgets on the dashboard, and project templates that carry an engagement from proposal through billable execution. See workflow management.

Yes. Link a Google Doc, a Dropbox file, or any other URL, and TimeCatchApp treats it like an uploaded document, attached to the project or task, covered by approval, and logged in the audit trail. Nothing has to move.

No. Client accounts are free on every plan, with no seats and no per-reviewer charge. Clients get their own dashboard with more limited capabilities, and can pay invoices through Stripe. See client approval software.

Invoicing is triggered by task completions and time entered, so invoices can be calculated automatically, or even on a predetermined schedule, without you rebuilding them from memory. See invoicing.

Yes. TimeCatchApp supports multiple currencies, including stablecoins for payments.

Yes. You can invite other people to your team, and consultants and employees are onboarded the same way, so a growing practice doesn't have to change systems. See team management.

Yes. Every account starts with a 14-day free trial, no credit card required, so you can run a real engagement before deciding on a plan. See pricing.

Run your next engagement in one connected system.

Time, documents, client approval, and invoicing, working together. Start with a 14-day free trial.

Try It Free 14 days, no credit card required Compare the Alternatives

Software for Consultants That Connects the Work to the Invoice

Most consulting software tracks one step. The money leaks between them.

Consulting project management software that carries the work all the way to payment.

Time tracking in the task

Projects, tasks & dependencies

Documents where the work lives

Client approval, not an email

Invoicing triggered by the work

An audit trail behind every invoice

From signed proposal to paid invoice, in one place.

Start from a template

Track time as you work

Attach the deliverables

Get a definitive sign-off

Invoice from the approved work

Defend it if anyone asks

Built for the practice you actually run.

You run the whole engagement yourself or with a small team

You need enterprise-scale operations tooling

Work out what disconnected tools cost you.

Continuity Tax Calculator

Consultant Calculators

The Book

Common questions about software for consultants.

Run your next engagement in one connected system.

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